Effective Project Management meets the Necessities of Project Managers, Teams and Executives

Project Management

A project manager needs to be skilled in all the knowledge areas required for project management. Strong leadership qualities are very essential for a great project manager. He/she has to take a bunch of unrelated people to a common goal. Business environment imposes other constraints i.e. a given budget and time limits. Project management helps an organization to focus on those things that will help make them more competitive and profitable.

(i) It will help business leaders sift through project requests and assess each request based on business value, alignment with financial and strategic goals and any probable risks and rewards.   

(ii) Project management is a solution that will help administer “the process” of project performance and accomplishment to ensure that projects stay on track and are completed on time, on budget and with the desired functionality.

(iii) Business leaders can access to real time data and validates that decisions made in the board room are being executed by the project team members and also guarantees that they are looking at timely and accurate information for making future decisions. 

In project management, it becomes very important to improve the skills in the overall communication techniques used in business. Other than this, the other two aspects which require special attention are motivational practice and organizational expertise. Most of the organizations now-a-days need management stuff that must undergo a high-quality and inspiring seminar throughout their career. These management seminars will assist professionals to understand the business in a much better way and will also help them to enhance their potentialities and capabilities. These seminars should also be attended by the top business professionals. With the help of these seminars, lots of new ideas and issues have come up.

Project management has multiple dimensions. It reduces the chance of a project failure; guarantee a minimum level of quality and ensure that results meet the requirements. Project management typically involves three things i.e. quality, resource and time.

RYPM helps you hire quality project managers in your organization based on Reliability, personality, project management and overall rate. Help your project managers arrive at the growth that they deserve.

How to Give Feedback to a Project Manager

Is project manager truly the soul of any project? Explicitly, the answer will be yes. However, before concluding the answer, let us review some of the vital roles and responsibilities of a project manager. While handling any project, a project manager should focus on certain important things which are- resources, budget, time and scope. All these elements would require the same level of interest and effort as they are highly interconnected.

Feedback

A great project manager will start by defining the scope of every project and then he/she will simultaneously accomplish the project. Project execution is an important trait which is mostly expected from a sincere project manager. It is good, but at the same time one needs to be aware that holding a requisite project without considering the needs and background will often lead to a project failure. Communication is the most important characteristic that any project leader would possess. A project manager needs to highlight the final idea to communicate and circulate accordingly.

Rate Your Project manager is an online website to rate managers as per their strengths and weaknesses. You can give significant feedback to a project leader as well.  

A project manager should

(i)                  Know your audience- the content of information will differ as the audience changes. This often determines the different approach a project leader would take to communicate optimally with different end users.  

(ii)                Mode of communication- Especially for a project, a face to face communication is the most effective way of communicating with others.

(iii)               Be clear and concise- In order to avoid unnecessary confusion, it is critical to make sure that communication is all clear and concise. It would be good if double confirmation is done to make sure that all information are fully understood and are interpreted by the audience correctly.

(iv)              Lead proactively- It becomes necessary for a project manager to lead not just blindly or passively. You as a leader should alert the team on some basic pitfalls and the possible strategies to avoid or alleviate them.

In Rate Your PM, you can hire a best project manager for your ongoing project and can give sufficient feedback as well. 

RYPM- Rate Your Project Manager and provide them Feedback

One of the key factors which determine the success or failure of any project, irrespective of its complexity is the character of the project manager. With the right training, many people can well manage a project, in spite of of their personal attributes. But those that make the most successful project managers always possess some characteristics that set them apart from the rest. It is also true to state that the attributes may be slightly different depending on the industry. For example, a project manager working in an IT firm may require a certain quality which is different from a project manager working in a creative industry where project team members tend to have different individual features.

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Great Project managers thrive under pressure and are not frightened by a challenging project. They are perfectionist who wants the job to be done in a correct way.  They can display humility whenever necessary and prefer to seek solutions not punishments. They have bags of confidence and also show sensitivity to others’ feelings. Yes, a project manager needs to be an organized person, who can ensure that tasks are done on time. Rate Your Project Manager i.e. RYPM is an online user generated website to rate project managers as per their skills and attributes.  

In a project, Project Managers are involved in all aspects of managing the possibilities, risk factors, resources, time and communications. However, he/she should never lose sight of these three words i.e.

(i)                  Focus- In order to keep things on a track, PMs need to fight to keep their resources dedicated. Then they need to remove distracting obstacles that can cause resources (i.e. people) to lose focus.

(ii)                Clarity- Project clarity is very important. It is also very important to understand what is being built prior to it being started.

(iii)               Closure- Great PMs need to close a project on priority basis.      

A good PM must think complete liability for the results along with a breakdown of your challenge. On the whole, a PM has a pivotal position in figuring out the fate of a unique task. In RYPM, you can rate quality PMs and provide them good feedback as well. 

Setting up Project Management for Efficiency

Managing a project is a very important aspect for running a project successfully. The project management procedure involves managing, drafting and coordinating with the staff members to attain the specified goals of a project. A project is envisaged by a group of people. They plan it, allocate the resources and responsibilities, manage risks and execute a project. It is people that create and measure the deliverable and it is people again who make up the project sponsors and stakeholders. Henceforth, a project is about people. The skills and abilities of a project manager can be considered as a contributing factor in project management. One must be knowledgeable enough to balance the political factors which can influence a project.   

Project Management

On the other hand project managers should possess a keen understanding of what motivates the team members who tend to be from diverse cultures and backgrounds. A grounding in the dynamics of organizational and team behavior are also considered to be an asset for a successful project manager. This is very important to assign the responsibilities required for execution and monitoring the progress.

Project management involves communication and sharing ideas and objectives with a team. The old fashioned way was meetings, minutes and correspondence. Things then move on to telephone and email and now they have moved on again. Modern project management obviously holds the modern tools available and these now include task lists, work spaces, project calendars, etc.

The development and presentation of a project is the key task of a scheduler in most industries, especially in Engineering and construction projects. This also depends upon the size of a project.  

The project manager should evaluate the work and make the estimation for each work, and the source for the availability of each supply. The schedule itself is an assessment, each date in it is also assessed. If those dates do not have the approval of the people who are going to do the work then it will become incorrect.  In corporate or businesses establishments, project management can mean anything, especially when changing or introducing new things in areas or functions.   

Now, you can rate the Project managers as per their credibility, potential, project management and overall quality. At RYPM, you can rate project managers on the basis of their qualities. Meanwhile, you can give significant feedback as well.  

Is the Project Manager Truly the Soul of The Project?

Any project management needs a methodology known as Project management methodology to execute a project in the right track and to manage a project in a more systematic way. When this methodology is established, the Project manager will get a standardized procedure to follow in upcoming projects too. A proficient PM is a person who knows when to tap into cross-functional creativity and also knows when to move the project in the forward direction. Typically, a PM assigns and keeps track of the work and cost drives the team and also helps the team members in solving problems and resolving issues associated with the project. He/she provides a report on the status of the project. To manage a project, a PM requires certain expertise and some experience. They need to possess excellent presentation skills, good command over writing and a level of high energy and integrity.

Project manager is truly the sole of the management process working on the different aspect of the project management activities in terms of lead, monitor, and control and other activities to bring all together in defining the common goal of the  organization and all stakeholder and project handlers working towards it.

Project Manager

The personal skills include good conceptual and presentation skills. It is important that the managers should have intellectual energy and a strong commitment to making the project with a positive team approach. A great PM is one who accepts own talents and weaknesses and at the same time tries to resolve all sorts of problems. In a project, technical skills are required to set project objectives, work out resources, prepare finances, manage contract as well as to think creatively. While handling multiple projects, all PMs need to be sharp and observant and he/she should analyze the problem or an issue instantly. He needs to understand the priorities of the project well to make the right call in time of crisis.

Only with strong support and trust from the top executive, the PM can earn his authority and power to drive for the success of the project. A great PM always needs to motivate and inspire the team members. This is done in order to secure a strong bond within the whole team. Issues are to be discussed openly and the team members are also allowed to provide their suggestions and feedbacks accordingly.

Now, you can rate your project manager on their strengths and weaknesses. Rate Your PM is the largest user-generated online source of feedback. A Project manager can be rated on the basis of their reliability, personality, project management and overall ratings.   

How to Handle Most Common Projects

A Project manager is appointed by an organization to manage and ensure the successful delivery of projects assigned under his charge. Projects are temporary in nature with definite start and stop. A project is normally created by an organization to develop a new product, good and service or to effect a business transformation. Project managers are really good at managing deadlines and can only do so with strong time management skills. In this way they can handle common projects as well. It is also very important for a project manager to possess strong interpersonal skills. They could work with more than one project at any point of time. These projects might not have the same team members, vendors, sponsors and stakeholders, so he/she needs to communicate with different groups of people very effectively. For e.g. a project manager who is in charge of building a bridge might be required to report to senior management about project progress and many more things.

Project Management

Due to the transient nature of projects, he/she will work with different groups of people over a short time period, compared to operation and functional managers. He must be able to work easily with different people. Project managers have to pay attention to the budget and also ensure that final results must adhere to the required quality standards. Their role is very challenging because they need to tackle several business aspects and keeps an eye on the scope and the budget. Although the role can be tough at times as it is actually an excellent platform to build leadership skills. From the very beginning till completion, the project management takes certain skills and talent to run successful projects.

Apart from problem-solving, their work means constant stress. All the responsibilities of a PM make up a long list, but one of them really stands out i.e. motivation of the team. Whether it is an internal project of a company, common projects or an app to solve the client’s business problems, great PM’s will not only keep each step under control but also motivate team members, inspire co-workers, make them feel the value of their labor. 

How can You Rate Your Project Managers

Project Manager

Generally the project manager is accountable for the overall success of the project and is responsible for ensuring objectives of the project’s assignment. The person who takes this ultimate responsibility and guarantees for the desired result to be achieved on time and within the requisite budget is termed as the Project manager. His job is to carry out a project from initiation to completion by utilizing proper project management tools, techniques, experience, creativity and accurate management skills. Project manager has a wide range of background and experience level. In addition, they play specific roles to facilitate the project team. Project managers must satisfy the task needs, team needs and individual needs.

Skills of a Project Manager

(i) Leadership skills to stimulate action, progress and change.

(ii) Contractual skills to organize subcontractors

(iii) Official knowledge

(iv) Evaluation

(v) Decision making ability

(vi) Planning and controlling

(vii) Financial familiarity

(viii) High communication skills

(ix) Negotiation abilities

(x) People management  

If you are about to start interviewing people for a project management position you will need to have a great selection of questions to ensure you are going to get the best out of your interviewees. It is always worth adding some new questions to your list so you feel as the candidate is challenged in a positive way and you don’t just feel like you are going through the motions.  

The levels of liability and authority of a project manager vary considerably from one organization to another. In some cases they work simply as planners and coordinators. In other businesses, the project manager will have responsibilities for accomplishing the project objectives. It is generally seen that the time of the project managers will be spent in managing, navigating and incorporating the activities of some departments and rely on others for information or supporting services. Thus the desirable organizational status of the Project Manager appears to be indicated on a level at least equivalent to the company’s departmental managers. 

The project manager’s identity is often hidden behind specialized in-house projects where a person acts as a project manager during a major reorganization of accommodation.

Rate Your Project Manager is an online platform where people can rate their managers as per their credibility, potentials and strengths.  

How to grow Older as a Project Manager

Project Manager

A project manager is a person who is responsible for achieving the project goals and objectives by making best possible use of resources i.e. budget, time and labor.  Some of the key elements in the overall success or failure of every type of project in any industry or field are the personality and the leadership skills of the project manager. The personal characteristics of the most successful project managers tend to be very similar and all contribute to producing a great leader who can overcome difficulties and ensure that the projects are delivered consistently and successfully. Great project managers should possess-

(i)        Persuasiveness- The power of influence of any leader or manager needs to be sharpened as there will be numerous occasions throughout a project where persuasion may be the only way forward.

(ii)    Motivation- Good project managers always motivate a team or an individual, whenever necessary so that they can work hard to meet deadlines. A motivated team will always give better work. Motivation is the biggest factor in the success of any project.

(iii)     Being strong willed- A project manager should able to resist pressure from clients or other stakeholders to alter the project plan through change requests, changing deadlines or a reduction in budget, staff or other resources.

(iv)    Dealing with Prejudice- Dealing with prejudice is very important to avoid creating a situation where the project team does not have appropriate faith in the project manager’s abilities and such a situation is guaranteed to result in a project failure.

  

(v)      Problem Solving- Every project will have certain issues, so the way a project manager deals with problems and issues is critical to a project success.

How to Plan a Project- A project manager can plan a project in many ways - 

(i)       Communication with the Stakeholders- Great project managers always communicate with stakeholders in an appropriate manner.

(ii)     Define the Scope of the Project- It is essential to prevent any later miscommunication among the stakeholders and the sponsors.  

(iii)      Creating Goals- Good project managers have to create project goals which are explicit and easy to understand. The goals provide the course of action that needs to be proposed for the project to get started and executed.

Rate Your PM is an online user generated website in which you can rate managers as per their credibility, potential, strength and weaknesses.